It is a Word processing program.  It helps in creating professional-looking documents that can be printed, e.g., letters, reports, memos, essays, projects, books, etc,.

More about Ms-Word.

Microsoft Word is one of the components of Microsoft Office.  Microsoft Office is an integrated software with a number of interrelated programs, which include; Microsoft Word, Microsoft Excel (a spreadsheet), Microsoft Access (a database management system), Microsoft PowerPoint (a presentation package), etc.  Each program allows the user to solve a variety of common computer related tasks.

Microsoft Office allows the user to work with programs that have the same basic structure and interface.  It also allows the users to share information quickly and easily between different programs.

There are several versions of Microsoft Word, the most common being Word 97, Word 2000, Word XP, and Word 2003,Word 2007,Word 2010,Word 2016.Word 2019 and Office 365.  These versions of Microsoft Word can be installed in windows based operating system from windows 95 to windows 11

Getting information about your program and computer.

You can check which version of the Microsoft Office  program is installed on your computer, and determine the product ID number of your copy of the program.

You can also get system information and perform a test of your network connection.

  1. On the Help menu, click About Microsoft <Program Name>.
  2. Click the OK

Starting Microsoft Word.

There are a number of ways you can start Microsoft Word.

Method 1.

  1. Click the Start button, point to Programs (or All Programs, if you are using Windows XP), then click Microsoft Word from the programs menu.

Method 2.

Click on the Microsoft Word icon on the Microsoft Office Shortcut Bar, if it is displayed on the desktop.

Parts of the Microsoft Word Screen.

Once you start Microsoft Word, it provides you with a blank document window where you can create your document.

  1. Title bar.

A Title is mostly a blue strip at the top of the window that displays the title of the currently running application.

The Title bar also enables the user to move the window around the desktop.  This can be done by pointing to it, then drag using the mouse.

  1. Resizing buttons.

They include; the Minimize, Restore/Maximize, and the Close button that are found on the right of the Title bar.

The Minimize button – reduces a window to become a button on the taskbar.

The Maximize button – stretches the window to cover the entire desktop.

The Restore button – restores a window to its original size.

The Close button – is used to close and exit a window

     3. Menu bar.

Provides a drop down list of commands that one can use to perform a task.  Examples are File, Edit, Window and Help.

     4.Document (Work)

This is the working area where you can enter text or graphical objects.


Ms-Word provides the user with a Vertical & an Horizontal ruler that helps the user position text or objects in the right position.

Horizontal ruler:

A bar marked off in units of measure (such as inches) that is displayed across the top of the document window.

Uses of the Horizontal ruler.

  • Setting tab stops.
  • Contain markers for paragraph indentation, e.g., First Line, Left indent & Hanging indent.
  • Can be used to adjust the Left and Right page margins.
  • Can be used for adjusting the column widths of a table.
  • Can be used to show column boundaries, and also adjust the size of text columns.

Vertical ruler:

A bar displayed along the left side of the document window.  The vertical ruler can be used to adjust the Top and Bottom page margins and the Row height in tables.

A bar displayed along the left side of the document window.  The vertical ruler can be used to adjust the Top and Bottom page margins and the Row height in tables.

To Display the rulers.

  1. Click the View menu, and then choose Ruler on the drop down menu that appears.

A checkmark or tick will appear next to it showing that the ruler is displayed on the screen.

  1. Text cursor (Insertion Point).

A Cursor is a blinking underscore ( __ ) or a vertical beam ( I ) that shows where the next character to be typed will appear.

  1. Scroll bars, Scroll boxes & Scroll arrows.

Scroll bars are horizontal & vertical bars on the borders of a window.  They contain boxes that the user can drag to scroll upward, downwards, to the right or to the left of the document.

Scroll arrows are found at the end of the scroll bars, and the user can click on them.

  1. View buttons.

They are found at the left hand corner of the Horizontal scroll bar.

  1. Status bar.

This is an interactive bar or strip at the bottom of the screen that acts as a communication link between the user and the program.  It displays information about the current condition of the program, such as saving operation, the name of the file in use, the current page, cursor position, or information about the selected item.


  • The Status bar helps the user to interact with the application because it displays the processing status of the application.
  • These are rows of buttons or icons that represent commands.


A Toolbar is a group of shortcut command icons arranged on a single graphical structure.

A Toolbar contains buttons and options that you use to carry out commands. The command buttons are shortcuts to the same commands you can access from the Menu bar.

Examples of toolbars in Ms-Word include;

~  Standard.                                  ~  Picture.

~  Formatting.                               ~  Tables and Borders.

~  Drawing.                                   ~  Word Count.

~  Mail merge.                               ~  Word Art, etc.

To select the Toolbars you want to use.

  1. To display a toolbar, click on the View menu, point to Toolbars.
  2. Click on the toolbars you want to use, and make sure they have are checked (have ticks or checkmarks next to them).

Alternatively, Right-click any toolbar, then select the toolbars required.  You can also deselect any toolbars that you do not require.

To Show or hide Screen Tips for the toolbar buttons.

  1. On the Tools menu, click Customize, then click the Options
  2. Select or clear the Show Screen Tips on toolbars

Customize the Toolbars.


  • Ms-Word buttons are automatically grouped into different toolbars depending on their functionality. Ms-Word allows you to create your own toolbars where you can combine your most frequently used commands.