Microsoft PowerPoint is a graphics presentation program.  It can be used for designing presentations quickly.


PowerPoint is most useful for creating formal presentations. PowerPoint can help you produce professional looking presentations that can be printed on OHP transparencies, viewed on a computer display or produced as a slide, together with printed notes for your audience to take away for reference.


  • On-screen Presentations.

You can create a slide for an electronic presentation that contains text, Charts, as well as ClipArt pictures.  You can make changes to your presentation; use Slide transitions, Timings and Animation to control its pacing, and then run a stand-alone presentation on your computer screen or you can also run the presentation over a network on multiple computers.

  • Paper printouts.

You can design your presentation so that it looks great on the screen and print it out using a Printer.

  • 35 mm Slides.

You can design slides that have the correct height and width of 35mm or use a service Bureau to transform your electronic slides into 35mm slides.

In order to design slides that have the correct height and width of 35mm;

  1. Click Page Setup on the File menu, then choose 35mm in the Slides Sized for
  • Overhead Transparencies.

You can create a presentation that uses overhead transparencies by printing your slides as Black-and-White or color transparencies.

  • Notes, Handouts and Outlines.

To support your presentation, you can give your audience Handouts (smaller versions of your slides that are printed 2, 3 or 6 to a page).  You can also print your Speaker notes for the audience.

Still, while working on a presentation, you can print your Outline, including Slide titles and Main points.

  1. On the File menu, choose Print.
  2. In the Print What box, click Notes Page, Handouts or Outline view.
  • World Wide Web documents.

You can design a presentation specifically for the World Wide Web, and then save it in a Web compatible format, such as HTML.

Presentations can be used in certain situations to convey information more effectively.  Examples of such situations include;

  1. Marketing or internal company presentations.
  2. To deliver company results to a shareholder meeting.
  3. To report sales figures.
  4. To launch a new product into the market.
  5. To introduce/induct new employees into a company operations.
  6. Advertising in the media, trade fairs or exhibitions.

With PowerPoint, you can create overhead slides, Speakers notes, audience handouts, and an outline all in one single presentation file.  PowerPoint has powerful wizards to help you create and organize your presentation systematically.Microsoft PowerPoint is also useful as an aid to Desktop Publishing.

Starting Microsoft PowerPoint.

Purpose; You can start PowerPoint whenever you want to create or run a presentation.

  1. Click Start, point to Programs, then select Microsoft PowerPoint from the resulting pop-up menu.
  2. The PowerPoint Startup dialog box appears giving you four (4) options from which you must choose one in order to proceed with any other PowerPoint features or functions.
  • The Auto Content Wizard:

This option starts the AutoContent Wizard, which is a sequence of screens offering you with alternations.

The wizard allows you to select the type of presentation that you would like to create, and then prompts you for a title for your presentation as well as information about the topic that you have chosen.

PowerPoint then provides a basic outline to guide you in organizing your content into a professional presentation.

  • Design Template:

This option gives you a list of presentation designs; presentations and other templates that have predefined slide colors and text styles.

  • Blank Presentation:

This option brings up the New Slide dialog box, which has 24 blank slide layouts.  The slides are pre-designed.

After choosing a layout, the user fills in the rest of the content.

  • Open an Existing Presentation:

Use this option to choose an existing PowerPoint presentation that had already been saved in the computer.

Creating a PowerPoint Presentation.

A PowerPoint presentation consists of Slides, which are usually shown on the screen in sequence when your presentation is displayed.  A slide may include text, picture or other elements as well as a background with solid colour or patterns.

There are 2 ways in which you can create a Microsoft PowerPoint presentation:

  • Using the Auto Content wizard.
  • You can start from scratch by creating a new blank presentation.

Creating a Presentation using the AutoContent Wizard.


  • The AutoContent wizard helps to create a new presentation that contains suggested content and design.

The AutoContent wizard contains sample presentations for a variety of topics, for example, a company meeting, status or team meetings, information kiosks, certificates, flyers, calendars of events, and also presentations you can use on the Internet.

The wizard also contains templates, which give tips on how to become a better presenter.

The wizard guides you to select from many new pre-built content templates and it provides ideas, starter text, formatting, and organization for your presentation.

  • On the startup dialog box that appears when you start PowerPoint, select the AutoContent wizard option, then choose OK.
  • OR– On the File menu, choose New.  Click the General tab, and then double-click AutoContent wizard.
  • Follow the instructions in the wizard.

The AutoContent Wizard will take you through a series of screens that provide an outline structure for your presentation. Each of the screens shows where you are in the process, from Start to Finish.

  • The 1st screen describes the process (on the right). Click on the Next
  • The 2nd screen – Presentation type – offers a variety of layouts for different purposes.
  1. Select the type of presentation you are going to create, e.g., General, Corporate, Projects, Sales/Marketing, etc.
  2. Select the option you want to use from the list given on the right.
  3. Click on the Next button
  • The 3rd screen – Presentation style – offers a list where you are required to choose the type of output that you want to use.
    1. Select On-screen presentation, Web presentation, Black and White Overheads, Color overheads or 35mm Slides.
    2. Click on the Next
  • The 4th screen – Presentation Options – provides boxes where to enter information about your topic and yourself.
    1. Click in the box and type the title for your presentation.
    2. Type any additional information (or select the items to include on each slide), then click on the Next
  • The last screen simply tells you that the wizard has completed its work.
    1. Click on the Finish button
    2. When you finish with the wizard, PowerPoint displays the outline with a thumbnail representation according to what you have included during the sequences. You can add your own words and pictures to the sample presentation and then displays it in Normal View. Note.  Each of the numbered sections represents one slide.
    3. If you like, you can work from Normal view, or you can switch to Slide view by clicking the Slide View button at the lower left of the screen. Slide View will enable you to add other objects like pictures, drawings, sounds, etc, to your slides.
    4. You can delete any extra slides that you do not need for the presentation.
    5. Use the scroll bar to move to other slides, and continue to type your text in place of the sample text.